Data protection declaration and legal notes
We are delighted you have visited our website www.shop.bikemap.net. Bike Citizens Mobile Solutions GmbH (in the following “we” or “Bike Citizens”) take data protection very seriously. You will find more information about the use of your data here:
Name and address of the responsible party
The responsible party as defined in the General Data Protection Regulation and other national data protection legislation of member states as well as other data protection regulations is:
Bike Citizens Mobile Solutions GmbH
Tel.: +43 (0) 316 / 22 87 24
In part, we use external service providers to process personal data (“processors”). These have been carefully selected and commissioned by us, are bound by our instructions and are regularly checked.
Transfer outside the EEA
In the following cases, we transfer data to recipients based outside the European Economic Area (EEA).
- Google LLC (“Google“)with offices at 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA processes data on our behalf. We transfer device recognition and information about app usage frequency to Google. The legal basis for this transfer is the legitimate interest for purposes of analysis (Art. 6 Para. 1 letter a GDPR) as well as fulfillment of contracts for purposes of communication (Art. 6 Para, 1 letter b GDPR)
- Payments in the online shop are processed via the service provider Stripe, Inc. as part of contract fulfilment (Art. 6 Para. 1 letter b GDPR).
All companies indicated are based in the USA andcertified under the US-European data privacy agreement “Privacy Shield”, which ensures compliance with the level of data protection in the EU.
Websites and associated data processing
Provision of the website and creation of log files
Description and scope of data processing
Every time our website is opened, our system records automated data and information about the computer system of the accessing computer.
The following data is collected here:
- Information about the browser type and the version used
- Language and version of the browser software
- User’s operating system and interface
- User’s IP address
- Date and time of access and time zone difference from Greenwich Mean Time (GMT)The amount of data transmitted
- Websites from which the user’s system reached our internet pages
- Websites which are opened by the user’s system via our website
- Access status/HTTP status code
The data is also stored in the log files of our system.
Legal basis for data processing
The legal basis for the temporary storage of data and log files is the legitimate interest of Bike Citizens as per Art. 6 Para. 1 letter f GDPR.
Purpose of data processing
Temporary storage of the IP address by the system is necessary to facilitate delivery of the website to the user’s computer. For this, the user’s IP address must remain stored for the duration of the session.
Data is saved in log files to ensure full functionality of the website. The data also helps us optimise the website and to guarantee the security of our information technology systems. There is no evaluation of the data for marketing purposes in this regard.
For these purposes, our legitimate interest in data processing is in accordance with Art. 6 Para. 1 letter f GDPR.
Duration of storage
The data is immediately anonymised or deleted.
Where data is saved in log files, this is carried out after 90 days. Data is not stored beyond this in a form which allows identification of the person affected.
This data is processed via our server infrastructure service provider.
Integration of dynamic maps (e.g. in online route planners) is carried out via Mapbox, Inc. who use your connection data for this purpose.
Bike Citizens collects and processes the data provided when ordering products such as name, delivery/collection and invoicing address, shopping basket, order content, invoice data, payment data and so on, which facilitates purchase of our products.
Your data must be processed for conclusion and fulfilment of online purchase contracts (Art. 6 Para. 1 letter b GDPR) as well fulfilment of statutory storage obligations (Art, 6 Para. 1 letter c GDPR).
Saving and deletion
Fundamentally, your data will be saved until you unsubscribe and thereafter for a period of two years, unless deletion is prevented by a statutory storage period, and we do not need the data in an individual case to defend or assert legal claims.
Data regarding individual orders and transactions will be stored in accordance with the statutory storage obligations and always for a period of seven years.
The data is processed via our server infrastructure service provider and our email provider.
Data is not passed on to any third parties, with the exception of a transfer of payment information to the processing bank institute / payment service provider for purposes of booking the purchase price, to the transport company/shipping company we engage for delivering the goods, as well as our tax advisors for fulfilment of our statutory tax obligations.
How do we process and store data?
We use all possible measures to ensure that your data is stored securely, and unauthorised access to data is excluded. The passwords you enter are never saved as plain text, rather they are saved in accordance with best practice directives. All information recorded is stored on the servers we designate for this.
Your rights with regard to data processing
The Data Protection Directive (EU-VO 2016/679) gives you certain rights as an affected person, to which we would like to draw your attention in the following. Please note that these complement each other, so that you may request either only correction or completion of your data, or deletion of it.
Withdrawal of consent
In the event that Bike Citizens stores and processes personal data based on your consent, you are entitled to revoke this consent at any time. The legality of the processing carried out up to that point remains unaffected.
The right to be informed
You may request information about the origin, categories, duration of storage, recipients, or purpose of the personal data processed by Bike Citizens and the nature of this processing.
The right to correction or deletion
If Bike Citizens processes personal data about you, which is incorrect or incomplete, you may request correction or completion at any time. You may also request that illegally processed data is deleted.
The right to limitation of processing
If it is not clear whether your personal data which has been processed is incorrect or incomplete, or it has been processed illegally, you may request a limitation of processing of your data until this matter is resolved conclusively.
Right of objection
Even when your personal data is correct and complete, and has been processed legally, you may object to the processing of this data. However, this is only possible in special situations justified by you.
The right to data portability
You may receive your personal data processed by Bike Citizens which Bike Citizens has received from you in a defined, machine-readable format, or engage Bike Citizens to transfer this data directly to a third party selected by you, where this recipient facilitates Bike Citizens from a technical point of view, and the data transfer does not involve either an unreasonable effort or infringe legal or other secrecy obligations or confidentiality obligations on the part of Bike Citizens or other third parties.
Right of complaint
Ultimately, you are entitled to lodge a complaint with the data protection authorities if you believe that the processing of personal data relating to you infringes the data protection directives (EU-VO 2016/679).
Who can you contact to apply your rights as an affected person?
To assert the rights above, please contact (in writing by letter or email) the contact named at the start of this statement, or the following email address directly:email@example.com.
We reserve the right to amend this data protection declaration at any time with consideration of the applicable data protection regulations. Please visit this page regularly to keep informed about possible changes. If you have any questions relating to this data protection declaration, or you want to get in touch with us with regard to this data protection declaration, please contact us at firstname.lastname@example.org.
Use of non-personal data
We use non-personal data for research purposes, for statistical purposes and to improve your user experience. In addition, we reserve the right to use non-personal data which is associated technically with the use of our goods or services (meta-data) at our sole discretion.
Third party websites
This data protection declaration does not apply to third party website which we do not operate and control. For example, clicking on a link on this website can take you to the services of a third party such as Paypal, Facebook or Google+. We recommend you read the data protection notes on their websites to find out how they handle your personal data.
Date: 13th September 2018